Who We Are

This website is operated by SmartLab Bulgaria EOOD.

Company: SmartLab Bulgaria EOOD
Address: 133 Tsarigradsko Shose Blvd., BITS IZOT, Building 1, Floor 3, Office 328B, 1784 Sofia, Bulgaria
Contact email: INFO@SMARTLABBULGARIA.COM

What the website provides

The website provides information about SmartLab Bulgaria, educational initiatives, summer internships, diploma projects, technology areas, and contact opportunities.

We may collect personal data when visitors use the website, contact us, submit a contact form, apply for or express interest in an internship or diploma project, communicate with us by email, or interact with embedded third-party services.

What personal data we may collect

We may collect personal data when visitors use the website, contact us, submit a contact form, apply for or express interest in an internship or diploma project, communicate with us by email, or interact with embedded third-party services.

The personal data we may collect can include:

– name;
– email address;
– phone number, if provided;
– organization, school, university, or company, if provided;
– message content submitted through contact forms;
– information related to internship or diploma project interest;
– technical data such as IP address, browser type, device information, pages visited, and website usage data, where applicable.

We do not intentionally collect more personal data than necessary for the relevant purpose.

How we collect personal data

We may collect personal data in the following ways:

– when you complete and submit a contact form;
– when you contact us by email;
– when you apply or express interest in an internship, diploma project, or educational activity;
– when you interact with embedded content or third-party services on the website;
– automatically, through cookies and similar technologies, where applicable.

Why we use personal data

We may use personal data for the following purposes:

– to respond to messages and inquiries;
– to process internship, diploma project, or educational programme requests;
– to communicate with students, applicants, partners, and website visitors;
– to organize meetings, practical training, mentoring, or project discussions;
– to provide information about our activities and initiatives;
– to improve the website and understand how visitors use it;
– to maintain website security and functionality;
– to prevent spam, abuse, and unauthorized use of the website;
– to comply with legal obligations where applicable.

Legal basis for processing

Depending on the situation, personal data may be processed on one or more of the following legal bases:

Consent — for example, where visitors consent to non-essential cookies or voluntarily submit information through a form.

Legitimate interest — for example, to respond to inquiries, maintain communication, improve the website, protect website security, and manage educational or organizational activities.

Steps prior to cooperation or participation — for example, where a student applies for or expresses interest in an internship, diploma project, or related opportunity.

Legal obligation — where processing is required by applicable law.

Cookies and similar technologies

This website may use cookies and similar technologies to support website functionality, improve user experience, protect forms from spam, and, where applicable, collect analytics information.

Cookies may include:

– strictly necessary cookies;
– functional cookies;
– analytics cookies;
– third-party cookies related to embedded content or external services.

More information is available in our Cookie Policy.

Contact forms

When visitors submit a contact form, we collect the information provided in the form in order to respond to the inquiry or process the request.

If the contact form is used to express interest in an internship, diploma project, or educational programme, the submitted data may be used to evaluate the request, contact the applicant, organize communication, and support the relevant process.

Google Analytics

This website may use Google Analytics to understand how visitors use the website and to improve its content and functionality. Google Analytics may collect technical and usage information such as pages visited, approximate location, device and browser information, and interaction data.

Where required, Google Analytics should be used only after the visitor has given consent through the cookie banner.

Google Maps

This website may include embedded Google Maps to show locations or directions. When a Google Map is loaded, Google may process technical data and may set cookies or similar technologies according to its own policies.

reCAPTCHA

This website may use Google reCAPTCHA or a similar anti-spam service to protect contact forms from spam and abuse. reCAPTCHA may process technical information about the visitor’s device and interaction with the website in order to determine whether the form is being used by a person or an automated system.

External links and presentations

Some website pages may include links to external presentations, documents, platforms, or other resources. When visitors open external links, the relevant third-party website or platform may process data according to its own privacy and cookie policies.

WordPress plugins

This website is built with WordPress and may use plugins for functionality, design, security, analytics, cookie consent, forms, and performance. Some plugins may process technical data or support the processing of form submissions and website interactions.

Third-party services

Some website pages may include third-party services, such as Google Maps, Google Analytics, reCAPTCHA, external presentation links, and WordPress plugins. These services may process data according to their own privacy and cookie policies.

We do not control third-party websites or services and recommend reviewing their respective policies before using them.

Who we share personal data with

We do not sell personal data.

Personal data may be shared only where necessary with:

– authorized team members;
– mentors, coordinators, or responsible persons for internships or diploma projects;
– technical service providers supporting the website;
– service providers used for hosting, analytics, security, forms, cookie consent, communication, or embedded services;
– public authorities where legally required.

Where service providers process personal data on our behalf, they should process it only for the relevant service and in accordance with applicable data protection requirements.

How long we keep personal data

We keep personal data only for as long as necessary for the purpose for which it was collected, unless a longer retention period is required by law.

Messages and inquiries may be kept for a reasonable period in order to respond, manage communication, and maintain records related to the relevant activity.

Data related to internship or diploma project communication may be kept for the duration of the relevant process and for a reasonable period afterwards, where necessary for organizational, documentation, or follow-up purposes.

Data security

We take reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, online service, or electronic communication system can be guaranteed to be completely secure.

Your rights

Depending on applicable law, users may have the right to:

– request access to their personal data;
– request correction of inaccurate or incomplete data;
– request deletion of personal data;
– request restriction of processing;
– object to processing;
– withdraw consent where processing is based on consent;
– request data portability where applicable;
– lodge a complaint with the relevant data protection authority.

To exercise these rights, users can contact us through the contact details provided on this page.

Children and students

This website may contain information intended for students, internships, and educational initiatives.

Where personal data of minors is involved, additional care should be taken and, where required, consent or involvement of a parent, guardian, school, or relevant educational institution may be necessary.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in the website, technologies used, services provided, or legal requirements.

The updated version will be published on this page.